Record keeping, privacy & security

Each school and school system needs a secure storage facility and a privacy policy to govern who can access personal information about employees, students and families.

Access to confidential files is limited to those authorised and trained to deal with it on a daily basis.

Other employees can gain permission from the Principal to access their files and should be supervised while doing so.

Whenever a contentious record, such as a complaints resolution record, is placed in a secure file, the concerned employee should be given a copy and a check made that they understand and acknowledge it.

The following link leads to an example of a privacy policy.